A Disclosure and Barring Service (DBS) check is a vital process in the UK for assessing an individual’s criminal history. It’s especially important for those working in roles that involve vulnerable groups such as children or vulnerable adults. Self-employed individuals, freelancers, and contractors may also need DBS checks to provide assurance to their clients about their suitability for work. In this article, we will explore the significance of DBS checks, how self-employed individuals can apply for one, and answer some frequently asked questions about the process.
What is a DBS Check?
A DBS check is a background check that reveals an individual’s criminal history.
Basic DBS Check: This check reveals any unspent convictions or conditional cautions. It is the only level of check that a self-employed person can apply for themselves.
- Standard DBS Check: This includes both spent and unspent convictions, cautions, reprimands, and warnings. It is often required for roles in sectors such as financial services and healthcare.
- Enhanced DBS Check: The most comprehensive check, it includes the same information as a Standard check, plus any relevant information held by local police forces. This level of check is required for positions that involve working directly with children or vulnerable adults, such as teachers, care workers, and social workers.
Applying for an Individual DBS Check
Self-employed individuals can only apply for a Basic DBS check on their own. The process involves creating an online account on the DBS website, completing the required form, and submitting identification documents. The application fee for a Basic check is currently £23. Once the application is submitted, it is processed by the DBS, and results are typically available within 24-48 hours, assuming there are no complications.
For roles that require higher-level checks, such as Standard or Enhanced, the application must be initiated by an employer or an authorized organization. Self-employed individuals working with clients who require these higher-level checks will need to work through an umbrella organization to initiate the process on their behalf.
The Significance of DBS Checks
DBS checks are critical for safeguarding vulnerable populations. By revealing an individual’s criminal history, they help employers and clients make informed decisions about who they hire or work with. DBS checks contribute to maintaining trust and safety in sectors such as education, healthcare, and social work, where the protection of vulnerable individuals is a priority.
For self-employed professionals, having a DBS check completed can provide an added layer of trust between them and their clients, especially if their work involves unsupervised contact with vulnerable groups. A Basic DBS check ensures that self-employed individuals can demonstrate their suitability for roles that require a clear criminal background.
Important FAQs About DBS Checks
1. Do I Need a New DBS Check Every Time I Start Work with a New Client?
As a self-employed person, you can only initiate a Basic DBS check on your own. This check reveals unspent convictions. Whether you need a new check or a higher-level DBS check when starting work with a new client depends on the client’s specific requirements. Some clients may request a fresh DBS check, especially for roles involving children or vulnerable adults. In those cases, the client or an umbrella organization will initiate the Standard or Enhanced check on your behalf.
2. Am I Covered If I Completed a DBS Check a Few Years Ago?
DBS checks do not have an official expiration date, and they are valid as of the date they were issued. However, whether an employer or client accepts an old DBS check depends on their internal policies. Some organizations may accept a DBS check that was completed a few years ago, while others might insist on a more recent check. It’s important to remember that an employer or client is not obligated to accept an old DBS certificate, and they may require you to undergo a new check for their own peace of mind.
3. How Long Does It Take for a DBS Certificate to be Issued?
For Basic DBS checks, certificates are typically issued within 24-48 hours, provided that all application information is correct and no additional searches are required by the police. However, higher-level checks, such as Standard and Enhanced DBS checks, can take significantly longer. The processing time for these checks depends on several factors, including the applicant’s criminal history and the necessity for local police involvement in the review. It is important to understand that processing times for DBS checks cannot be controlled by the applicant, as they are managed entirely by the DBS service.
Key Considerations for Self-Employed Individuals
- DBS Update Service: Self-employed individuals who anticipate frequent requests for DBS checks may benefit from signing up for the DBS Update Service. This service allows individuals to keep their DBS certificate up to date and enables clients to check the certificate’s validity online without the need for a new application. This service costs £13 per year.
- Client Requirements: If you’re self-employed, it’s essential to understand the specific DBS requirements of the sectors you work in. For instance, working with children or vulnerable adults will often necessitate an Enhanced DBS check, which can only be initiated by an employer or authorized organization.
- Keeping Records: Make sure to keep copies of all DBS certificates and any correspondence related to checks. This will help streamline future applications or requests for DBS information.
Conclusion
DBS checks are a vital component of maintaining trust and safety across various sectors, especially for individuals working with vulnerable populations. As a self-employed professional, having a Basic DBS check can be crucial in securing work and building trust with clients. While DBS checks do not expire, they are subject to employer or client discretion regarding their validity. Staying aware of DBS requirements, processing times, and the Update Service can help self-employed individuals navigate their professional responsibilities efficiently.